Town of Groton, Vermont

Recreation Committee

BY-LAWS

Article I

Mission Statement

The association shall be called the Town of Groton Recreation Committee.

Our mission is to serve the needs of the community through quality parks and

facilities and by offering life long learning and entertainment through

recreational and cultural programs.

Article II

Purpose of the Committee

The Committee shall develop recreation programs, park/facility related

projects, policies and the development of long-range planning for recreation

and park needs of the community. Financial budgets for the Recreation

Committee will be developed and monitored by the committee. The town

treasurer and auditors will get biannual reports on the Recreation

Committee’s financial status.

The Recreation Committee shall seek to increase public awareness of the

existence and value of park and recreation opportunities in the Town in a

manner representing the Town of Groton citizens.

Article III

Membership

The voting membership of the Recreation Committee shall be no less than 3

members. All members shall be residents of the Town of Groton, Vermont.

The Selectboard shall appoint new members to three-year terms of office

and/or appoint new members to complete a term on the recommendation of the

Recreation Committee’s chair. Selection process of new members will take

into consideration the continuity of the existing make-up of the Recreation

Committee and strive to represent the multiple aspects of the town.

The Selectboard Liaison and the School Board Liaison are ex-officio members.

Other ex-officio members may be added for a period of one year or less,

members may be added by a simple majority vote of the Committee at any

regularly scheduled meeting.

In the event the resignation of any Committee member, death, inability to

serve, or absence without acceptable reasons for three consecutive meetings,

the Selectboard shall appoint a member to finish any unexpired term that

might remain.

Article IV

Meetings

Regular meetings shall be held at the Town building on the first Monday of

April and November during the year, unless otherwise ordered by the

Recreation Committee. The meetings shall convene at 7:00 p.m. unless

otherwise ordered.

The Chair, upon the request of at least two members, shall call special

meetings.

The meeting in April shall be known as the Organization Meeting. The

purpose of this meeting shall be for the election and installation of

officers, namely the Chair and Treasurer/Secretary.

Three voting members constitute a quorum at any regular or special meeting.

All meetings are open to the public.

Majority recommendations of the Committee will be posted in the minutes.

Article V

Officers

The officers of this Recreation Committee shall be a Chair and Treasurer/

Secretary, who shall be elected at the Organization Meeting in April to

serve for one year or until a successor shall be elected and qualified.

These officers and the Select Board liaison shall constitute an Executive

Board who shall act in emergencies. The Executive Board shall meet in the

Municipal Building as deemed necessary by any officer.

Article VI

Duties of Officers

The Chair shall preside at all meetings of the Recreation Committee. The

Chair may appoint sub-committees, represent the Recreation Committee at

public affairs, and assure the accuracy of the Committee’s reports,

including an annual report to the Selectboard. The Chair shall perform the

other duties ordinarily performed by that office and maintain, at all times,

the dignity associated with the position.

In the absence of a vice-chair the Treasurer/Secretary shall act in the

absence of the Chair.

The Treasurer/Secretary shall keep a record of the proceedings of the

Committee.

Article VII

Elections

All officers shall be nominated from the floor at the April meeting. A

majority vote of those present shall constitute an election.

Article VIII

Duties of Members

The Treasurer/Secretary shall be furnished with supplies, in order to carry

out the duties of the office without encumbrance. All bills incurred by the

Secretary shall be submitted to the Town Treasurer.

It shall be the duty of each member to take an active part in the direction

of the Department’s programs and to act in whatever capacity to be loyal in

thought and deed to the welfare of the community in which it seeks to serve.

Each member will be responsible to be a liaison to other Town boards

and/or groups, reporting back to the Recreation Committee.

The Recreation Committee and its municipal programs will be covered by the

town of Groton’s municipal insurance coverage. All programs, events and

activities undertaken by the duly appointed Recreation Committee are to be

deemed municipal functions.

Article IX

Committees

Special committees may be appointed by order of the Recreation Committee as

needs may arise. Such committees shall not necessarily be restricted to

members of the Recreation Committee. The Chair of any special committee may

be an ex-officio member of the Committee.

Approved by the Recreation Committee on April 16, 2007